Effective April 30, 2026 | Version 2026-04-30.v1
Effective: April 30, 2026
Applies to: Every AI agent operated by GCExperts LLC, including (without limitation) Trip, Rudy, Sam, Johnny, and any successor or replacement AI agent that emails, calls, texts, or otherwise communicates from a `gcexperts.com`, `gcexperts.ai`, `bidtrakker.com`, or affiliated address.
By replying to any GCExperts AI agent, by clicking the "I Agree" button on this page, or by continuing to use any service, tool, or correspondence provided by a GCExperts AI agent, you ("You" or the "User") accept these Terms of Use in their entirety. If you do not agree, stop replying to our AI agents and notify us at billings@gcexperts.com.
GCExperts operates a fleet of automated AI agents. Each agent is a software program built on large language models, vision models, and supporting tools. The agents read, draft, and send email; place and answer telephone calls; build cost estimates and bid recommendations; review documents; and provide general business and contracting guidance.
Our AI agents are not licensed attorneys, certified public accountants, financial advisors, medical professionals, professional engineers, surveyors, or licensed contractors. Nothing produced by a GCExperts AI agent is legal advice, accounting advice, investment advice, tax advice, medical advice, engineering advice, surveying advice, or licensed contracting advice — even when it sounds like it.
Every estimate, recommendation, draft, summary, opinion, scope analysis, comparable-award lookup, scheduling suggestion, or other output produced by a GCExperts AI agent is provided as-is, as an aid only, and is intended to be reviewed, sanity-checked, and approved by you, your team, and your own licensed professionals before it is acted on.
You acknowledge and agree that:
(a) AI makes mistakes. Large language models can hallucinate facts, miscalculate numbers, misread documents, confuse parties, omit critical clauses, and misunderstand instructions. Vision models can misread scope-of-work pages, attachment numbers, dates, dollar figures, drawings, and quantities. We work hard to reduce errors, but errors will happen and you must verify our work before relying on it for any business decision.
(b) The world changes faster than the AI. Federal Acquisition Regulations, state and local building codes, market prices, labor costs, material costs, contracting officer contact information, set-aside policies, NAICS code applicability, SAM registration requirements, and other inputs change frequently and the AI may rely on outdated training data or stale lookups.
(c) The AI may be wrong about who you are or who is asking. When multiple people share an email address, when emails are forwarded, when correspondence is mistakenly addressed, or when the AI misclassifies a sender, output may be intended for a different recipient. Do not act on AI output that does not match your circumstances.
(d) The AI does not always know its own limits. It may answer a question outside its competence with apparent confidence. Treat every answer as a starting point for your own due diligence, never as a final answer.
(e) Bids and quotes are estimates, not promises. A bid recommendation, cost estimate, schedule projection, or pricing opinion produced by a GCExperts AI agent is the AI's good-faith best guess given the data it had at the time. It is not a guarantee of price, profit, win probability, or contract performance. Real bids you submit to a federal agency, state agency, prime contractor, or any other party are your own legal commitments — the AI is not a party to them and cannot be one.
In exchange for the right to receive correspondence and services from any GCExperts AI agent, You hereby release, waive, hold harmless, indemnify, and forever discharge the following parties (collectively, the "Released Parties") from any and all claims, demands, liabilities, losses, damages, injuries, costs, and expenses of every kind whatsoever, whether known or unknown, direct, indirect, consequential, special, exemplary, incidental, or otherwise, that arise out of or relate in any way to your use of, reliance on, or interaction with any GCExperts AI agent or its outputs:
This release applies whether your claim arises in contract, tort (including negligence), warranty, statute, regulation, or any other legal theory, and whether your alleged damages are economic loss, lost profits, lost contracts, lost bids, missed deadlines, regulatory penalties, attorneys' fees, business interruption, reputational harm, or anything else.
You alone are responsible and accountable for your decisions, actions, and results in business and in life. By using any GCExperts AI agent, you agree not to attempt to hold any Released Party liable for any decision, action, or result that you make or experience because of, in spite of, or in any other relation to your use of a GCExperts AI agent or its output, at any time, under any circumstance.
If applicable law does not permit a complete release of all of the above claims, you agree that the Released Parties' aggregate liability to you for any such claims shall not exceed the lesser of (i) the amount you have actually paid GCExperts in the twelve (12) months immediately preceding the event giving rise to the claim, or (ii) one hundred dollars (US$100.00).
Before submitting any bid, signing any contract, transmitting any document to a federal or state agency, prime contractor, subcontractor, or third party, or making any business or financial decision based on output from a GCExperts AI agent, you agree to:
(a) Read the AI's output carefully and in full;
(b) Independently verify all facts, figures, dates, names, dollar amounts, scope items, quantities, deadlines, contact information, and regulatory citations;
(c) Consult licensed professionals (attorney, CPA, professional engineer, contractor, etc.) for matters within their respective domains; and
(d) Apply your own professional judgment as the responsible business owner or decision-maker.
If you act on AI output without performing the verification steps above, you accept full responsibility for any errors, omissions, or losses that result.
You represent and warrant that:
(a) You are at least eighteen (18) years old and have legal capacity to enter into this agreement;
(b) Any business you represent has authorized you to enter into this agreement on its behalf;
(c) The email address from which you are corresponding belongs to you (or to a business you represent) and is not used to impersonate another person or entity;
(d) You will not attempt to extract, copy, or reverse-engineer the GCExperts AI system, its prompts, its training data, or its underlying models for the purpose of building a competing product;
(e) You will not use the GCExperts AI to generate content that is unlawful, defamatory, harassing, fraudulent, threatening, infringing of third-party rights, or in violation of federal contracting regulations; and
(f) You will not flood, abuse, denial-of-service, or otherwise misuse the AI agents.
GCExperts may suspend or terminate your access to any AI agent at any time, with or without notice, for any reason or no reason, and without liability.
Correspondence with GCExperts AI agents — including email content, attachments, voice recordings, transcripts, phone numbers, voice samples, and metadata — may be stored, indexed, processed by third-party model providers, used to improve our services, and retained for record-keeping and legal-compliance purposes. We will not deliberately disclose your specific business information to unrelated third parties for marketing purposes. We make no representation that the AI's processing of your data is HIPAA-compliant, attorney-client privileged, ITAR-compliant, or otherwise protected by any specialized legal privilege. Do not send a GCExperts AI agent any information you would not want stored, processed, or shared with our model providers. Our full Privacy Policy at https://gcexperts.com/privacy-policy/ is incorporated by reference.
Some interactions with our AI agents are free; others incur fees. Fee arrangements are described in the agent's correspondence and on https://bidtrakker.com/balance. All fees are payable in U.S. dollars via the payment processor we direct you to (currently Stripe). You are responsible for any taxes that apply to your purchase. Subscription credits do not roll over from cycle to cycle. Refunds, when offered, are at our sole discretion.
GCExperts may stop replying to you, deprecate any specific AI agent, deprecate the entire AI fleet, or change the economics of AI access (free tiers, paid tiers, subscription pricing, included features) at any time, with or without notice. You may stop using our AI agents at any time by simply not replying. There is no termination fee.
Your interaction with any GCExperts AI agent does not create an attorney-client relationship, accountant-client relationship, fiduciary duty, employer-employee relationship, joint venture, partnership, or agency relationship. The AI is an automated tool operated by GCExperts. Sean Reitmeyer, Doug Reitmeyer, and any human employee or contractor of GCExperts who happens to receive a copy of your correspondence (e.g., via BCC) is doing so in their capacity as a GCExperts operator and not as your personal advisor unless and until you have a separate signed engagement with that individual covering the scope and fees of such advice.
These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles. Any dispute arising out of or relating to these Terms or your use of any GCExperts AI agent shall be resolved by binding arbitration in Austin, Texas, in accordance with the rules of the American Arbitration Association. You waive your right to a jury trial and your right to participate in a class action. If any provision of these Terms is held unenforceable, the remaining provisions remain in full force and effect.
We may update these Terms at any time. The current version always lives at https://bidtrakker.com/terms. Material changes will be announced by email to recently active correspondents. Your continued use of any GCExperts AI agent after a change to the Terms constitutes acceptance of the updated Terms.
GCExperts, LLC
300 Brushy Creek Rd, Suite 404
Cedar Park, TX 78613
Telephone: 512-568-1633
Email: billings@gcexperts.com
Use the personalized link from the email our AI agent sent you. If you can't find it, reply to that email and ask for a fresh link, or contact billings@gcexperts.com.